Kitco Candidate Data Protection Policy for Third-Party Platforms

At Kitco, we are committed to safeguarding the privacy and security of your personal information. This policy explains how we collect, use, store, share, and retain personal data submitted when you apply for a job with us through third‑party platforms.

What Personal Data We Collect

When you submit an application via a third‑party platform, we may collect and process the following types of personal information:

  • Your CV or resume and any accompanying documents
  • Contact details (name, email address, phone number)
  • Work history, education, skills, and qualifications
  • Public profile data (if applying via LinkedIn or similar services)
  • Other information you voluntarily provide in your application

Purpose of Data Collection

We collect your personal information solely for recruitment purposes, including but not limited to:

  • Assessing your qualifications and suitability for employment
  • Contacting you regarding your application
  • Scheduling interviews
  • Maintaining a talent pipeline for future opportunities

Your data will not be used for unrelated purposes without your explicit consent.

We process personal data based on one or more of the following:

  • Your voluntary submission of information via third‑party sources
  • Your consent to our data handling practices
  • Legitimate business interests related to recruitment
  • Legal obligations, where applicable

Data Storage Location

Your data will be stored in Kitco’s secure applicant tracking systems, some of which may be hosted by third‑party service providers located in the United States. Some data may also be stored on Kitco servers. All systems used are required to comply with applicable data protection and security standards.

Who Will Have Access to Your Data

Access to your personal information will be limited to:

  • Members of Kitco’s Human Resources team
  • Relevant hiring managers involved in the recruitment process
  • Third‑party recruitment tool providers (for system processing only)
  • Legal authorities, where disclosure is required by law

All individuals and service providers with access to your data are bound by confidentiality and data protection obligations.

Data Retention

We retain personal data for as long as necessary to fulfil the purposes described in this policy, including considering candidates for current and future roles. If you are hired, your information will be retained as part of your employee record and governed by Kitco’s Employee Privacy Policy.

Your Rights as a Candidate

Subject to applicable law, you have the right to:

  • Request access to your personal data
  • Correct any inaccuracies
  • Withdraw your consent at any time
  • Request deletion of your personal data from our systems
To exercise these rights or for questions, contact:

Email: talent@kitco.com

Data Security

Kitco implements appropriate technical and organizational measures to protect your data against unauthorized access, loss, misuse, or alteration. These measures are regularly reviewed and updated where appropriate.

Questions or Concerns

If you have any questions about this policy or how your personal data is handled, please contact our Human Resources team at talent@kitco.com.

By submitting your application through a third‑party platform, you confirm that:

  • The information you have provided is true and accurate to the best of your knowledge
  • You consent to Kitco's collection, use, storage, and retention of your personal data as described in this policy